CONTACT

We acquire personal information by lawful and fair means, and the personal information acquired by our company is acquired, used, and provided only within the scope necessary for achievement of the purpose of its use. We will not handle personal information beyond the extent necessary for achievement of the specified purpose of its use. Furthermore, we take measures to prevent unintended use of personal information.

We will not disclose or provide the personal information that we have acquired to any third party unless any of the following cases is applicable:

（1）where our work is entrusted in part or whole to a third party to the extent necessary for achievement of the purpose of use of personal information;
（2）where the disclosure or provision of personal information is pursuant to laws and regulations or lawfully requested by the court, the public prosecutor's office, the police, the tax office, or other public institution with authority equivalent to that of those institutions;
（3）where it is determined that the disclosure or provision of personnel information is necessary for the public benefit of life, health, property, or other similar matters, or for the benefit of customers; or
（4）where there is a corporate merger or split, a business transfer, or a business succession based on other reasons.

We comply with laws and regulations, guidance, guidelines, and other rules applicable to the handling of personal information.

In order to properly manage the personal information handled by our company, we take reasonable safety measures, and work to prevent any unauthorized access, loss, destruction, falsification, or leakage of personal information, or other similar incidents, and to take corrective action in these regards.

When we receive a complaint or request for consultation regarding our handling of personal information, we will respond to the complaint or request promptly and in good faith.

In order to maintain appropriate protection of personal information, we have designed and operates a “Personal Information Protection Management System” and reviews it in a timely and appropriate manner in light of changes in the social situation and environment surrounding our company, thereby striving to continuously improve it.

Please direct inquiries regarding the Privacy Policy to the following contact point.

Personal Information Inquiry Point, DOSHISHA CORPORATION
1-5-5 Higashi-Shinsaibashi, Chuo-ku, Osaka, 542-8525, Japan
Fax: 81-6-6121-5689
Email address:info-privacy@doshisha.co.jp
Tel.: 81-6-6121-5678 (Business hours: 9:00 to 17:30)
* Excluding Saturdays, Sundays, public holidays, year-end and New Year holidays, our summer vacation period, and other holidays designated by our company

（1）Personal information regarding individual customers and business partners (such as clients and suppliers) and personal information regarding individuals who have contacted us
　　 (i) For proper management of contract details (including the use of personal information before entering into contracts and after contract termination)
　　 (ii) For orders, payments, delivery, provision, and other similar matters in relation to products, services, or the like
　　 (iii) For implementation of after-sales services in relation to products, services, or the like
　　 (iv) For provision of various information regarding products, services, or the like
　　 (v) For our marketing and sales promotion activities
　　 (vi) For operation and management of campaigns related to products, services, or the like, such as for drawing lots, notifying lot winners of their win, and sending prizes in association with such campaigns
　　 (vii) For collection of questionnaires on products, services, or the like, and for accomplishment of such questionnaire surveys or other purposes
　　 (viii) For preparation of statistical materials related to products, services, or the like, and for implementation of surveys, analysis, or other activities in these regards
　　 (ix) For responding to inquiries or the like
(2) Personal information concerning shareholders
　　 (i) For exercise of rights and fulfillment of obligations under the Companies Act
　　 (ii) For provision of various benefits from our company
　　 (iii) For implementation of various measures to facilitate the relationship between our company and shareholders
　　 (iv) For shareholder management according to prescribed standards based on various laws and regulations, such as for creating shareholder data
(3) Personal information concerning applicants for job positions at our company
　　 For personnel recruitment activities (documentary screening, interviews, evaluations, contact with job applicants, and other work required for recruitment activities)
(4) Personal information concerning our employees and other relevant persons
　　 (i) For business communication, business management, payment of salary, remuneration, or the like, personnel evaluation, assignment (including secondment/transfer), preparation of such documents as employee ID cards and employee management records, benefit programs, procedures relating to tax withholding or social insurance or other various statutory procedures, or other matters relevant to personnel management
　　 (ii) For determination and payment of remuneration or the like, procedures relating to tax withholding or social insurance or other various statutory procedures, benefit programs, or other matters relevant to personnel management
　　 (iii) For grasping of human resources, determination of assignment destinations/individual employees’ duties, secondment/transfer, training/skill development, promotion/demotion, or other matters relevant to personnel management
　　 (iv) For determination of salary, remuneration, or other types of payment, procedures relating to tax withholding or social insurance or other various statutory procedures, childcare/caregiver leave or other similar matters, benefit programs, or other matters relevant to personnel management
　　 (v) For health management, ensuring of appropriate work conditions, handling of leave, absence, or the like associated with illness or recuperation, determination of assignment destinations/individual employees’ duties, management of working hours, or other matters relevant to personnel management
　　 (vi) For management of work and working hours, business communication, ensuring of appropriate working conditions, improvement of work efficiency, ensuring of safety, maintenance of information assets and other company assets, or other matters relevant to personnel and security management
(5) Specific personal information (Individual Numbers and personal information whose contents include Individual Numbers)
For affairs related to Individual Numbers (concerning statutory document preparation, withholding income tax, local tax special collection, health insurance/employee pension insurance coverage, health insurance benefits, labor insurance, the notification of Category III insured persons under the national pension plan, or other procedures required by law)

(1) Name of the business operator handling personal information
　　 DOSHISHA CORPORATION
(2) Name or position title of the personal information protection administrator, and his/her affiliation and contact information
　　 Kimihiko Kato, executive officer
　　 (officer in charge of general affairs and labor affairs)
　　 DOSHISHA CORPORATION
　　 Tel.: 81-6-6121-5678
(3) Purpose of use of all retained personal data
　　 As described in “1. Purpose of Use of Personal Information" above.
(4) Contact point for complaints concerning our handling of retained personal data
　　 Personal Information Inquiry Point, DOSHISHA CORPORATION
　　 1-5-5 Higashi-Shinsaibashi, Chuo-ku, Osaka, 542-8525, Japan
　　 Fax: 81-6-6121-5689
　　Email address: info-privacy@doshisha.co.jp
　　Tel.: 81-6-6121-5678 (Business hours: 9:00 to 17:30)
　　* Excluding Saturdays, Sundays, public holidays, year-end and New Year holidays, our summer vacation period, and other holidays designated by our company
(5) Accredited personal information protection organization
　　 There is no accredited personal information protection organization of which our company is a member at present.
(6) Procedure for our response to a request for retained personal data disclosure or the like
　　 (i) Receiving point of a request for disclosure or the like
Please direct any request for disclosure or other similar action to the above inquiry point.
　　 (ii) Procedure for requesting disclosure or the like
　　 · After receiving an inquiry, we will send our prescribed request form "Request Form for Disclosure, etc. of Retained Personal Data" to you by mail.
　　 · Please send the completed request form, a document confirming your agent if you request through an agent, and a postal money order in the amount of the required fee (only when requesting the notification of the purpose of use or the disclosure of personal data) to the above inquiry point by mail.
　　 · After receiving the above request form, we will ask you about approximately 2 identity-related items (e.g., phone number and date of birth) of your personal information registered with our company for identity verification.
　　 · In principle, our response will be sent directly to you in writing (sealed mail).
　　(iii) Documents confirming an agent when a request is made through that agent
　　 If the person requesting disclosure or other similar action is your agent, please enclose documents certifying that this person is your agent and the agent’s own identity. With regard to the domicile of origin described in those documents, please show the details only up to the prefecture and hide the other subsequent details, for example, by blacking them out. In addition, for documents concerned, please send us those that do not contain any Individual Number, or otherwise hide all the digits of any Individual Number, for example, by blacking them out.
　　 · Documents that certify your agent as such
　　 <For an agent that you appoint in requesting disclosure or the like>
　　 Your power of attorney (original)
　　 <For an agent who is your statutory agent where you are a minor>
A copy of any of the following documents:
　　 Family register, residence certificate (the one showing the relationship between you and the agent), or other official documents that can confirm the authority of statutory representation of the agent
　　 <For an agent who is your statutory agent where you are an adult ward>
A copy of any of the following documents:
　　 Certificate of registered information concerning guardianship registration or other relevant details, or other official documents that can confirm the authority of statutory representation of the agent
　　 · Documents that certify your agent’s own identity
　　 Driver's license, passport, health insurance card, or residence certificate
　　(iv) Fee for requesting the notification of the purpose of use or disclosure
　　 1,000 yen per request (please enclose a postal money order with the request form and other relevant documents)